Paired Assignment Information & Requirements
In this assignment, you and your partner will prepare a fundraising event for an organization of
your choice. The assignment involves choosing an organization (Part 1), organizing a
fundraising event and preparing a poster advertisement (Part 2). By the end of the assignment,
you will have got to know another student, identified their skills and your skills, built on each
others’ skills and ideas, problem solved, and organized a major event together.
Please note that you can find your pair assignments in MyLS by clicking on the “Groups” tab at
the top of the tool bar. You will have each other’s university email, so you can send messages
to one another. This email should be used. This is to ensure that everyone is able to fully
As a note, if you are having difficulty connecting with your partner, please email me right away. In
your email, be sure to make note of your partner’s name. If you have issues and leave this until
the very end of the term, there is little I can do to help.
Important Specifications for your assignment
You will submit:
1. A word document outlining the purpose of the organization and why you chose this
organization (Part 1)
2. An Event Plan (Part 2)
3. A Poster advertising the event in .pdf format
Formatting of the word document
There is a page limit of 2 pages double spaced for the written part of the assignment and one
page for the poster (8.5 x 11 inch). An easy way to think about this is page 1 for the
organization, page 2 for the detailed event plan, and then one page for the poster. You can play
around with the first 2 pages (e.g., your organization section includes all the required
information and is ¾ page long, and so your event plan can then be 1 ¼ pages long). You may
choose to outline the details of your event in table format, which allows for easy grading and can
save space if you are tight. Many students choose to use the table format to address tasks and
the schedule of events, but this is up to you and your partner.
You can write in bullet form. Please don’t forget to provide references and dates for the sources
that you cite (e.g., websites, documentation from the organization, etc.)
Assignments are due the last day of the corresponding week by 11:59pm. This
assignment is due at the end of Week 10 (Sunday, 11.59pm)
All Laurier students have free access to Microsoft Office 365 for students — follow this link if you
don’t already have your copy: https://students.wlu.ca/services-and-spaces/techservices/software/microsoft-office-365.html
Save a copy of the assignment files. Be careful to upload the most updated version of your
documents. You can also take screen shots or use the snipping tool under Accessories to take
shots of the flyer and save it on your computer. If you want, you can take a screenshot once
you have submitted to the Dropbox and share with your partner.
Only one person needs to submit the assignment to the Dropbox Paired Assignment but be
sure to include both last names in the file name, e.g., Qi and Baggins.docx)
Part 1 – Choose a local community or international organization.
Discuss with your partner (online, of course!) the types of organizations you would like to get
involved with, for example, organizations that serve kids or the homeless, people in a famine,
provide schooling to immigrants, clean water initiatives, etc. The list is endless. I caution you to
pick something that you are really interested in as it is hard to work on something that does not
interest you. It is OK if you and your partner choose an organization that was not top of your list.
The key is being able to work together and be productive.
Once you have narrowed down the general area that you are both interested in, begin
researching some relevant organizations. It is up to you and your partner how you divide this
task. You could each have an organization to research, for example, and then regroup and
discuss. Here are some questions that will help you to focus your search. Include these
questions with their answers in your submitted document.
a) What kind of organization is it?
b) How long has it existed?
c) Whom do they serve?
d) Why are you interested in this organization?
Once you have decided on the organization, prepare a justification (together) that provides all of
the information that you need to know when you do your (imaginary) fundraising. There are
countless organizations asking for donations during this difficult COVID period. How might you
convince someone to donate to your organization?
Here are some questions that you can ask to help with this part. These questions will also help
guide you in the event you choose to organize. You do not need to include these questions in
the submitted document.
e) What might you want to do at this organization?
f) What challenges might you encounter and how might you deal with these challenges?
g) What kinds of tasks might you be assigned, and how might these relate to your course,
program, or areas of interest?
h) How might this experience relate to your short- and long-term goals?
Part 2 – Plan your community event
Your hypothetical event can be any event of your choosing (e.g., bake sale, community BBQ,
fundraising event, children’s event in the park etc.) I challenge you to be creative. The common
events are BBQ, Carwashes and Bake Sales, so if you can think outside of the box and come
up with something unique, this is always a bonus!
As a pair outline the following:
1. Develop a plan for your event (what event, where, how, who?)
Be sure to be detailed here, tell me exactly what you will be planning, and all the necessary
components surrounding this event including:
a. The cause you are supporting via this event/the purpose of holding this event
b. Where it will be held (and why you chose this locale)
c. How you plan on advertising your event e.g., distributing flyers for your event, social media
d. Who might attend this event and why (i.e., who is your audience?)
e. You have $500 for the event. Draft up a basic budget with a list of supplies and services that
might be needed.
Think about what you might need and assign approximate values. Can you put on the event
with $500? If not, look again at your budget and see where you might cut a cost or find a
cheaper alternative. This does not have to be in great detail – I am looking for a list of
items/services with their approximate cost. It might be helpful to round up to the nearest $5
increment (e.g., $49.03 → $50) but you do not have to do this.
This component shows that you have thought about what you might need, and the approximate
cost associated with these supplies.
2. Assign event tasks to each member (decide who will be responsible for what before, during
and after the event). Include a schedule of tasks with associated deadlines for your event. Who
will do what, when… Be specific. It is not enough to say “event set up”. What about set up? Give
specific details as if someone else were hired to carry out the event by following out outlined
3. Develop a schedule (i.e., the timing) of tasks with associated deadlines.
4. Keep your documents – you will need to submit these.
5. Prepare a poster advertising your event. You can choose to use any other tool you would like
(e.g., Powerpoint). If you choose CANVA, you will need to sign up for this free site using an
existing email. For information about how to create a new flyer in CANVA, click on
https://designschool.canva.com/tutorials/. As a student you can get Microsoft Office from Laurier
which includes Powerpoint
The Poster to advertise the event
You will want to include the following in your poster:
Name of event
Location – be specific here! A broad address might not be enough, mention landmarks etc. IS
the location easy to find?
Purpose of the event – why and who might benefit – if you are listing an organization name,
be sure to explain what they do.
Any fees, information attendees will need to know
Details of the event (will there by food, what events will be going on etc.)
At least one image (you can go to flick.com to access royalty free images, pixabay.com,
unsplash.com, creative commons, etc.)